How to Outsource Your Creative Business Effectively
We’re sharing a few quick tips on how to prepare for effective outsourcing and get you ready for seamless collaboration with the perfect assistant.
So, if you decided you’re ready to outsource, or you’re exploring the idea of to outsourcing to a virtual assistant, you’ll definitely want to check out these 6 tips. Maybe you’ve already had a virtual assistant before, but you’re hoping for an improved experience or to find a better virtual assistant match for your business needs? We think these recommendations might just help set you up for outsourcing success!
1.Finding the Perfect Match
Finding the right virtual assistant for your creative business can make all the difference. Look for a virtual assistant with experience in your industry or niche. There are many different types of virtual assistants, all with different areas of expertise, who offer various types of services, with varying levels of experience in specific industries (check out the services we offer here). We recommend seeking for referrals from trusted connections who can offer reliable recommendations for a skilled virtual assistant in your field. When you find someone who not only possesses the requisite skills but also aligns with your creative vision, it's like finding a needle in a haystack. Someone who complements your strengths and simplifies your professional life is worth their weight in gold.
2.Crystal-Clear Communication
Communication is the cornerstone of a successful working relationship. Select two communication methods that suit your style—one for more comprehensive check-ins and one for quick, back-and-forth communication. Keeping the lines of communication open and fluid is essential to ensure that your virtual assistant fully understands the nuances of your creative process. Our recommendation? Touch base via email or a quick phone call weekly, and use Voxer for quick check-ins, feedback, and clarifications. Strike that balance and watch how it transforms your collaboration into a well-oiled machine.
3.SOPs for Smooth Sailing
Simplify your training process and demystify your procedures and preferences with video SOPs. You can start now, even before you've hired a virtual assistant. Record yourself performing your tasks while explaining the process. Create Loom videos for easy-to-follow SOPs and training. Then, you can create a comprehensive document with all of your video links for easy training and sharing of information for your virtual assistant. These comprehensive Standard Operating Procedures will serve as valuable references, ensuring that tasks are completed efficiently and in line with your unique approach. They become the guideposts, leading your virtual assistant seamlessly through your workflows and preferences.
4.Start Small, Grow Big
Delegating tasks can be daunting, even scary, at first. We suggest you begin by delegating manageable tasks that feel low-risk and increase responsibility as trust grows. Start with simple tasks like having your virtual assistant check and organize emails, then gradually expand from there. As your collaboration grows, you'll find yourself comfortably handing off more responsibilities, allowing you to focus on the more profitable, preferable, or creative aspects of your business. This gradual approach fosters trust and understanding, laying a strong foundation for a successful working relationship.
5.Flexibility for Flourishing
It’s important to establish clear availability and communication expectations early on for a successful partnership, and in order to maintain healthy work-life boundaries. What’s even better is if you’re able to discuss availability and communication preferences before you hire a virtual assistant to ensure they are a good fit for your needs and expectations. Creating a supportive and flexible environment sets the tone for a fruitful and enduring collaboration. Respect each other's boundaries and work toward creating a mutually beneficial arrangement that allows both parties to thrive.
6.Regular Check-Ins for Success
Regular check-ins are crucial to assess progress, provide feedback, and make necessary adjustments. We recommend scheduling a weekly call or email with your virtual assistant, and always striving to respond within 1-2 business days for successful collaboration. These check-ins serve as helpful touch points, keeping everyone on the same page and ensuring that your partnership continues to flourish. They provide opportunities for constructive feedback and mutual understanding, strengthening the bond between you and your assistant.
And just like that, armed with these tips, you’re ready to outsource like a pro. Embrace this newfound freedom, focus on what you do best, and watch your creative business grow and thrive!
Looking for more tips on outsourcing? Check out our tips on how to successfully outsource your blogs.
